Job Descriptions

In order to function the club requires many jobs to be performed on a voluntary basis. These include tasks performed by commitee members but there are other roles outside the committee.

Set out below is a summary of the duties of the various committee roles. At a later date documents will be available that provide more complete  'job descriptions' to assist new or prospective encumbents to understand what is required of them.

Duties of Officers:

The Hon. Secretary shall:

1. call and attend all General Meetings and Committee meetings and take minutes at them;
2. submit correspondence and reply to correspondence according to the directions of any meeting;
3. keep all records and perform the clerical work of the Club; and
4. furnish to the Centre the annual "Return of Clubs" in the manner required by the Centre.

The Hon. Treasurer shall:

1. attend all General Meetings and all Committee Meetings and keep the Committee appraised of the financial position of the Club;
2. ensure all monies due to the Club are deposited to the credit of the Club;
3. keep proper books of account; and
4. prepare and submit to the Members at the Annual General Meeting a duly audited statement of the financial affairs of the Club.

The Registrar shall:

1. keep a Register of names and addresses of the Members;
2. keep a record of subscription payments and ensure that fees are paid; and
3. furnish to the Centre the register and affiliation fees of Members as required by the Centre.

The Hon. Race Secretary shall:

1. keep a current register of all active Club Members and a record of their times and other relevant information as may be required by the Committee;
2. make the register available for inspection by Members and by Centre officials;
3. handicap Club races and other competitions as required; and
4. nominate Club swimmers for representative teams.

The Club Captain shall:

1. foster and encourage participation in all Club and inter-Club competitions and activities; and
2. be in charge of non-coaching operations at the pool during Club activities.

The Vice Captain shall:

1. assist the Captain in his or her duties; and
2. carry out the duties of the Captain in his or her absence.

The Auditor shall annually audit and report on the books of account of the Club.

The President shall:

1. preside as Chairperson at General Meetings unless otherwise agreed by the Committee;
2. preside as Chairperson at Committee meetings; and
3. oversee the smooth running of the Club.

The Vice President shall:

1. preside at meetings where the Chairperson is absent; and
2. fulfil the duties of President where the President is unavailable.

The Head Coach shall arrange for the coaching of Members and the education of coaches.

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